SIRE—CLERK

Clerks face a variety of challenges due to their diverse job description. The potential legal liability related to ordinance and statute compliance compounds the problems of record keeping, processing of marriage licenses, passports, and elections; preparing agendas, Minutes preparation, and pulling documents, etc. Yet homegrown applications and simple agenda automation programs frequently fail to facilitate compliance with those ordinances and statutes. Nor do they provide the flexibility needed to adapt to statute or ordinance changes.

SIRE Technologies provides Clerks with solutions that are configured to actually help the Clerk remain compliant while making their job easier.

SIRE Capture™ provides a way to quickly and easily scan existing paper files of everything in your department including marriage applications and licenses, passport applications, past agendas and minutes, etc. Next, SIRE FileCenter™ allows the Clerk and their staff to easily find and retrieve all documents from any computer in their office. SIRE's advanced search engine accommodates for spelling errors and its Full Text Search capabilities ensures you will find the document you need. Therefore, when the Mayor or the Board requests every set of minutes pertaining to a local superstore within the past five years, you can find and print or email them in a matter of seconds.

Where the volume of applications creates a problem for your staff, SIRE's Workflow provides a way for applicants to complete the application online either in your lobby or from home. This allows the data to be captured online from the very beginning of the process and further reduces the volume of paper and scanning effort. The configurable nature of Workflow allows you to mirror exactly your current decision tree and approval processes. Our Workflow also automates the production of the outcomes you need, such as a completed “wedding packet” ready for signature. This is just one of the ways in which SIRE can be configured to help you remain compliant with statutes or ordinances.

Speaking of compliance, SIRE's Retention Manager™ and Workflow help you comply with local and state archival requirements. Upon maturity, documents can be archived in any number of ways, including an automatic function that sends the mature documents to an Archive Writer, burn to a CD, send to a vault, etc.

The discussion of SIRE's solution for Clerks would not be complete without the highly acclaimed SIRE Agenda Plus™. Agenda Plus does more than remove the paperwork and intensive labor associated with agenda creation. Its configurable approval Workflow allows you to accommodate any kind of approval process your government body employs. More importantly however, its modular design provides the ability to facilitate your entire legislative management process where needed. Not to be confused with a "modular" price schedule that results in premium prices when you select the features you really want. Our agenda management solution comes with the longest list of standard features in the industry and provides the best value.

SIRE Agenda Plus™ provides the means to streamline the Minutes making process and allows you to rollup your minutes, summaries, and agenda with its supporting materials with a single key stoke. When its time to publish your minutes, agendas, and summaries to your website, Agenda Plus automatically formats the documents to your requirements. The optional streaming video component rounds out the solution.

SIRE Technologies is a pioneer in the agenda automation industry and has continually led the way with new innovations and meaningful capabilities. Our vast experience and large number of clients helped us to direct the evolution of our solutions. To learn more about Agenda Plus™, click here.